Do you need some help with Organizing Your Office?

Do you struggle with organizing your office?  I sure do.  I honestly believe that we are all experts in our own lives and we know what we need.  I was asked to attend a meeting where I used to work because they were struggling with clutter in their small office spaces and they see me as a “Clutter Specialist” aka “Clutter Queen”.    So, I attended their meeting and facilitated a lively and fun discussion.

These were the 7 Office Organizing tips that we discussed:

  1. Start Fresh

Take everything off your desk and out of your drawers, put them in a box, and go back to work. When you need an item, you can put it back on the desk. If there are things you don’t use after a few days…you probably don’t need them.  I know, easier said than done but makes a lot of sense.

2.  Re-Evaluate Your Belongings

Clutter accumulates because we feel like everything becomes important.  As you go through your stuff, ask yourself does this item have a purpose?  Is it redundant or outdated?  Think about old computer accessories.  Are you keeping it because you need it, or because you think you might need it someday? When you consider paper, is there a way you can get this information online?

3.  Give Everything a “Flow

I really like this.  Notice where your phone is and if it feels comfortable to pick it up and write down a message,  Notice how your work comes in, work comes in on the left, gets processed in the middle, and goes out on the right.  Or see what works for you, of course.  That way, your desk is clear for whatever’s next.  Make room for the new!!

4.  Find Your Trouble Spots

Look at your space with new eyes.   You might be surprised at what you find— Stuff that has been around for awhile can become invisible.  It can be helpful to look at your space with a different perspective, clutter might pop out at you and catch you off guard. What is that box doing there?   I see this as stuck energy.  Get that energy moving.

5.  Give Everything a Home

Everything that is on your desk or in a drawer needs to have a home.  If things don’t have a home, your desk becomes a home for everything.  Can you clear off your desk if others need to use it?  Where I work if I am not there often others will use my space so I need to make sure there is nothing confidential left on my desk.

6.  Check your schedule for the next day at the end of each day.

I still forget to do this at times and because I can be out on the road with clients, it can be a problem if I don’t have the proper paperwork needed for the meeting.   Ugh!!  I think its because I need to be in the moment in my work.   Well, that’s my excuse anyway.   I do need to work on this.

No matter how clean you keep your workspace, it’s going to get messy during the day. That’s okay—that means you’re working! It’s when you keep it messy that things start to get overwhelming.  It can be helpful to clear off your space so it is ready for a new day.  Also, check out #5 If you work out of an office, others may need to use your space/desk.

7.  Let Go of Perfectionism

This can be a tough one.  When is it “good enough” and time to just get down to work.  At home I like to have my crafts/sewing organized and tidy before I can start a new project.  It will never be perfect though and that is really okay.   Having a need for perfection can be a detriment to getting done what you want.  Yes, you might make a mistake and throw out something important but it likely will not be terrible and another solution can be found.

These were the seven tips I brought with me to facilitate this discussion on Office Clutter.  They had already spent some time together going through their old files, boxes, bags and had gotten a lot of stuff out.  So they were ready to hear all of this.  They had some great ideas for how they organize there own personal spaces too.

Purging and de-cluttering is something that needs to be done on an ongoing basis and when working with others sometimes it is best to do this together.  Sometimes we just need permission from someone else to be able to let something go.

On a more personal note…..speaking of working together 🙂

 Just cleaned off this desk so that my partner has a space to work …… Yes it is a roll top desk…….and now…..

this is what I need to work on – oh my!!

Do you have some great tips to help with Office Organizing?  Whether at the home office or at the community office?

About Kimberley

I am a Case Manager at My Sisters’ Place which is a program of the Canadian Mental Health Association London Middlesex. My Sisters’ Place is a program for vulnerable women. I love my job and all the wonderful women I work with. I am very honored to do this work with women who have been through so much and are so open in sharing their stories.
I initiated and designed a Clearing Clutter Support Group which I have been facilitating since 2007 with a co-worker. I love running this group and learn so much from the participants. We offer this eight week program three or four times a year.
I started my business Space For You in 2010 and work with individuals in their homes as well as offer some workshops in the community. I am available to speak to groups on “De-Cluttering Your Life”, “The Magic of De-Cluttering”, “Space Clearing” or really anything to do with clutter and hoarding.

This entry was posted in Clutter, De-Clutter Your Life, goal setting, Inspiration, office organizing, Organizing, Re-organize, time management. Bookmark the permalink.

4 Responses to Do you need some help with Organizing Your Office?

  1. Seana Turner says:

    Nice tips here. I like the discussion of observing the “flow” of work. I often find myself asking clients if they are right-handed and which way they face when talking on the phone. These little things make the difference in an organization system feeling comfortable or awkward.

    • Kimberley says:

      Hi Seana,
      I think its a great way to look at all kinds of areas in our lives when you think about it. Thank you so much for your comment.

  2. Like Seana, I too was drawn to #3 Give Everything a Flow. I’ve asked clients if they’re left or right handed and set up their desk/file cabinets/supplies accordingly. They have been amazed at how the small adjustments in their ‘flow’ add up to saving time and energy in their day. Great ideas–easy to follow for someone in a home or corporate office.

Leave a Reply

Your email address will not be published. Required fields are marked *