Do you struggle with organizing your office? I sure do. I honestly believe that we are all experts in our own lives and we know what we need. I was asked to attend a meeting where I used to work because they were struggling with clutter in their small office spaces and they see me as a “Clutter Specialist” aka “Clutter Queen”. So, I attended their meeting and facilitated a lively and fun discussion.
These were the 7 Office Organizing tips that we discussed:
- Start Fresh
Take everything off your desk and out of your drawers, put them in a box, and go back to work. When you need an item, you can put it back on the desk. If there are things you don’t use after a few days…you probably don’t need them. I know, easier said than done but makes a lot of sense.
2. Re-Evaluate Your Belongings
Clutter accumulates because we feel like everything becomes important. As you go through your stuff, ask yourself does this item have a purpose? Is it redundant or outdated? Think about old computer accessories. Are you keeping it because you need it, or because you think you might need it someday? When you consider paper, is there a way you can get this information online?
3. Give Everything a “Flow
I really like this. Notice where your phone is and if it feels comfortable to pick it up and write down a message, Notice how your work comes in, work comes in on the left, gets processed in the middle, and goes out on the right. Or see what works for you, of course. That way, your desk is clear for whatever’s next. Make room for the new!!
4. Find Your Trouble Spots
Look at your space with new eyes. You might be surprised at what you find— Stuff that has been around for awhile can become invisible. It can be helpful to look at your space with a different perspective, clutter might pop out at you and catch you off guard. What is that box doing there? I see this as stuck energy. Get that energy moving.
5. Give Everything a Home
Everything that is on your desk or in a drawer needs to have a home. If things don’t have a home, your desk becomes a home for everything. Can you clear off your desk if others need to use it? Where I work if I am not there often others will use my space so I need to make sure there is nothing confidential left on my desk.
6. Check your schedule for the next day at the end of each day.
I still forget to do this at times and because I can be out on the road with clients, it can be a problem if I don’t have the proper paperwork needed for the meeting. Ugh!! I think its because I need to be in the moment in my work. Well, that’s my excuse anyway. I do need to work on this.
No matter how clean you keep your workspace, it’s going to get messy during the day. That’s okay—that means you’re working! It’s when you keep it messy that things start to get overwhelming. It can be helpful to clear off your space so it is ready for a new day. Also, check out #5 If you work out of an office, others may need to use your space/desk.
7. Let Go of Perfectionism
This can be a tough one. When is it “good enough” and time to just get down to work. At home I like to have my crafts/sewing organized and tidy before I can start a new project. It will never be perfect though and that is really okay. Having a need for perfection can be a detriment to getting done what you want. Yes, you might make a mistake and throw out something important but it likely will not be terrible and another solution can be found.
These were the seven tips I brought with me to facilitate this discussion on Office Clutter. They had already spent some time together going through their old files, boxes, bags and had gotten a lot of stuff out. So they were ready to hear all of this. They had some great ideas for how they organize there own personal spaces too.
Purging and de-cluttering is something that needs to be done on an ongoing basis and when working with others sometimes it is best to do this together. Sometimes we just need permission from someone else to be able to let something go.
On a more personal note…..speaking of working together 🙂
this is what I need to work on – oh my!!
Do you have some great tips to help with Office Organizing? Whether at the home office or at the community office?